Executive Coordinator

About Us: The Griffin Museum of Science and Industry is the largest and most interactive science museum in the Western Hemisphere. Griffin MSI exposes guests of all ages to awe-inspiring exhibitions that spark curiosity and bring science to life. Griffin MSI's mission – to inspire the inventive genius in everyone – is realized through its world-class exhibits and engaging guest experiences. The Museum provides programs and experiences that deepen the engagement of students and teachers in science and science-related disciplines, with a vision to inspire and motivate our children to achieve their full potential in the fields of science, technology, engineering, and math.

We offer a creative, collaborative, and innovative environment for our employees. Our employees get great perks such as: benefits starting on day one of employment, a progressive employee wellness program, hybrid work modality for eligible positions, free parking in Griffin MSI's garage, free admission to Griffin MSI for family and friends, free admission to other museums, and more! If you are equally passionate about our vision and want to be surrounded by a team of dynamic, smart and innovative people, the Griffin Museum of Science and Industry is the right place for you!

The Job: The Executive Coordinator will provide executive support to the President and CEO including management of operational details of the Office of the President. This role will administratively support the CEO as well as organize and manage activities related to the Board of Trustees and Committees appointed by the Board.

This position requires occasional weekend and special event availability.

Responsibilities

• Plans, schedules, and prioritizes work activities and assignments to ensure efficiency and accuracy of assigned duties.
• Manages the President and CEO’s calendar.
• Ensures prompt and deliberate follow up to Leadership Team needs, requests, and actions.
• Demonstrates an ability to finesse and prioritize Board and leadership team meetings.
• Responsible for coordination, scheduling, preparation, materials, and follow-up for Board of Trustee and Committee functions, as well as internal and external meetings, conferences, and special events.
• Proactively collaborates with External Affairs when engaging with the board members including recognitions (birthdays, life events, Board anniversaries).
• Composes, edits, and delegates correspondence and materials (including presentations and special reports). 
• Coordinates special projects and initiatives as assigned by the President.
• Consistently exhibits a willingness and flexibility to adapt to the direction of the CEO.
• Prepares and manages President's office budget.
• Other duties as assigned.

• 7+ years' experience or equivalent combination of education and experience working for a CEO of a corporation or cultural institution.
• Bachelor's degree is a plus.
• Demonstrated professional ability to maintain a high level of confidentiality.
• Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or government regulations. Ability to write reports, business correspondence, and procedure manuals. 
• Proactively respond to questions from the Board, management, employees, guests, and the public. 
• Exceptional attention to detail and ability to organize, plan, and multi-task with accuracy and efficiency. 
• Ability to engage socially and demonstrate excellent communication skills, both written and oral.
• Polished and confident communicator with outstanding presentation skills.
• Resourceful in resolving problems or issues independently.
• Tenacious in staying on top of work delegated to others.
• Highly collaborative and agile.
• Strong working knowledge of design fundamentals such as interaction design, user-center experience design, branding, and the creative process as well as new platforms and digital technologies.
• Superior conceptual and critical thinking skills with the ability to deliver results within budget parameters.
• Language:
  • Ability to read and interpret documents such as safety rules, operating and maintenance instructions and procedure manuals.
  • Ability to write routine reports and correspondence.
  • Ability to speak effectively before groups of employees of the organization.
• Mathematical:
  • Ability to calculate figures and amounts such as percentages and basic mathematical functions.
• Reasoning:
  • Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
  • Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
• Physical:
  • While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel and talk or hear.
  • The employee frequently is required to stand, walk, and reach with hands and arms.
  • The employee is occasionally required to sit; climb or balance; stoop, kneel, crouch, or crawl; and taste or smell.
  • The employee must occasionally lift and/or move up to 50 pounds.
  • Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.
• Work Environment:
  • The employee is occasionally exposed to wet and/or humid conditions; high, precarious places; fumes or airborne particles; toxic or caustic chemicals; outside weather conditions; extreme cold; extreme heat; and vibration.
  • The noise level in the work environment is usually moderate.

Our Diversity, Equity, Accessibility, and Inclusivity Mission

The Griffin Museum of Science and Industry is committed to advancing diversity, equity, accessibility and inclusion across our workforce, experiences, and day-to-day operations. As Griffin MSI employees, we are each responsible for making the Museum a welcoming place externally for guests and internally for our colleagues within the scope of our roles.

Griffin MSI is an Equal Opportunity/Affirmative Action employer, which includes providing equal opportunity without regard to race, color, religion, gender, national origin, disability, or protected veteran status.