About Us: The Griffin Museum of Science and Industry, Chicago is the largest and most interactive science museum in the Western Hemisphere. Chicago’s Museum of Science and Industry (MSI) exposes guests of all ages to awe-inspiring exhibitions that spark curiosity and bring science to life. MSI’s mission – to inspire the inventive genius in everyone – is realized through its world-class exhibitions and engaging guest experiences. The Museum of Science and Industry provides programs and experiences that deepen the engagement of students and teachers in science and science-related disciplines, with a vision to inspire and motivate our children to achieve their full potential in the fields of science, technology, engineering and math.

We offer a creative, collaborative, and innovative environment for our employees. Our employees get great perks such as: benefits starting day one of your employment, free admission to MSI for family and friends, free admission to other museums, free parking in MSI’s garage and more! If you are equally passionate about our vision and want to be surrounded by a team of dynamic, smart and innovative people, the Museum of Science and Industry is the right place for you!

The Professional Learning Coordinator will provide administrative support and logistical assistance to programming by managing programmatic data, communicating effectively with team members, School Partners, and coordinating all related materials and events. This role will work collaboratively within the Education Division and primarily support the Professional Learning staff to ensure effective delivery of programs

Responsibilities

General Event and Project Support

• Provide event planning logistics and administrative support for on and off-site Professional Learning programs (virtual and in-person, including some early mornings and evenings), including scheduling, room reservations, transportation, catering, swag ordering and management and event communication
• Provide logistics and administrative support for annual celebratory events, including coordination with Museum’s events management team and food service
• In collaboration with others in the Education Division, inventory, order, store, and maintain programmatic and office materials annually and as needed
• Administer the recruitment, application, and onboarding process of new program participants, including soliciting stakeholder recommendations, sending email recruitment letters, facilitating and supporting the cultivation of relationships initiated by senior management, and organizing program applications and interview processes with Professional Learning team members
• Support the Professional Learning staff with thought partnership, project management, and program implementation to coordinate and execute Professional Learning experiences, which includes set-up and takedown of workshop materials, materials preparation for workshops, facilitating the opening and closing reception of participants at workshops, and may include basic facilitation of aspects of Professional Learning workshops
• Support the Professional Learning staff by initiating, maintaining, updating, and monitoring Project Management tools and deadlines in programs such as Asana.

Communication

• Assist Professional Learning staff in implementing regular communication strategies (including email) to all program participants, including maintaining database of participants
• Assist Professional Learning staff in maintaining consistent, timely email communication with program participants, including the coordination of site visits as needed
• Collaborate with the team to update and maintain digital tools such as Canvas, used to collaborate with and provide resources to program participants
• Plan and execute a coherent and consistent marketing and communication strategy with current and former program participants about current and upcoming program information

Data Management

• Support the ability of the team to make data-driven program decisions by managing and organizing data generated from program evaluations, experiences shared by program participants, and internal team meetings—including compiling documents and writing requested reports
• Assist Professional Learning staff and the Museum’s Research and Evaluation team in program research and evaluation activities
• Support Professional Learning staff in monitoring School Partners’ progress via the digital School Support Tool, participation in Professional Learning Communities, Work Sessions, and other digital community spaces

Other duties as assigned

Qualifications

• One to three years of related work experience; non-profit or management experience is a plus
• High School Diploma required, bachelor’s degree or equivalent experience a plus.
• Must be creative, dynamic, and intrinsically motivated, exhibit enthusiasm, initiative, flexibility, and openness to new ideas
• Detail-oriented; excellent verbal and written communication skills, including public speaking required
• Must demonstrate comfort in a team environment, with strong collaboration skills
• An ability to work on multiple projects and meet deadlines
• Excellent project management, planning, problem solving, and organizational skills
• Proficiency in Google Suite (Docs, Sheets, Slides, Forms, Sites) required
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) required
• Proficiency in Asana, Active Campaign, and Salesforce applications highly desired
• Experience in managing large content-based conferences, symposia, or events
• Must have ability to interact with staff (at all levels) in a fast-paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient.
• Must have a valid driver’s license for travel to and from school partner sites.
• Ability to travel up to 20%
• Must be able to work occasional evenings or weekend events
• Bilingual ability in Spanish a plus

• Language:
  • Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
  • Ability to write routine reports and correspondence.
  • Ability to speak effectively before groups of employees of the organization.
• Mathematical:
  • Ability to calculate figures and amounts such as percentages, area, circumference, and volume.
  • Ability to apply concepts of basic algebra and geometry.
• Reasoning:
  • Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
  • Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
• Physical:
  • While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel and talk or hear.
  • The employee frequently is required to stand, walk, and reach with hands and arms.
  • The employee is occasionally required to sit; climb or balance; stoop, kneel, crouch, or crawl; and taste or smell.
  • The employee may occasionally lift and/or move up to 50 pounds.
  • Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.
• Work Environment:
  • While performing the duties of this job, the employee is frequently exposed to moving mechanical parts and risk of electrical shock.
  • The employee is occasionally exposed to wet and/or humid conditions; high, precarious places; fumes or airborne particles; toxic or caustic chemicals; outside weather conditions; extreme cold; extreme heat; and vibration.
  • The noise level in the work environment is usually moderate.

The salary range for this position is $45,000 - $55,000.

This fulltime position is eligible for benefits including: 
Comprehensive medical, dental, and vision plans
An attractive time off program including vacation, sick, and personal days
10 Company Holidays 
401(k) plans (Traditional and Roth) including a generous employer match
Robust Voluntary benefit plans including transportation, legal, and many others
Free onsite garage parking

Our DEAI Mission
Griffin MSI is committed to advancing diversity, equity, accessibility and inclusion across our workforce, experiences, and day-to-day operations. As Griffin MSI employees, we are each responsible for making the Museum a welcoming place, externally for guests and internally for our colleagues within the scope of our roles.
 

Our Inclusion and Belonging Statement

The Griffin Museum of Science and Industry is committed to advancing diversity, equity, accessibility and inclusion across our workforce, experiences, and day-to-day operations. As Griffin MSI employees, we are each responsible for making the Museum a welcoming place externally for guests and internally for our colleagues within the scope of our roles.

Griffin MSI is an Equal Opportunity/Affirmative Action employer, which includes providing equal opportunity without regard to race, color, religion, gender, national origin, disability, or protected veteran status.